OUR CLUB POLICIES
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In response to feedback from members seeking greater transparency and consistency in how decisions are made in relation to the operations of the club we have provided this summary to give you an overview of how the age groups will operate. More detail will be available in the Rams Policy document via the website.
Both the Boys and Girls programs will get equal access to facilities and opportunities. We will take a consistent approach through the grades for both boys and girls programs noting that the girls operate in 2 year age gaps.
We measure success of our junior program by:
Players and families joining the club and building a connection over a long period as measured by the retention of our players from year to year
Development of our football program, individual and team capability measured by individual capability improvement, growth of both boys and girls programs and preparing players for a successful transition to senior football
Continuous improvement of our program as measured by an annual survey of member satisfaction
The approach to how we will run the various age groups is provided below:
Auskick, Under 7 to Under 10
The emphasis is on participation, skill and social development. Our aim is to build a love of the game, facilitate new friendship groups (players and parents), develop base football skills and an interest to return each year.Accordingly we have adopted the following rules:
In the first year at the club we will attempt to put the child with some players they know;
We will create teams with children from a mixture of schools to expand the players social group;
Aim to create teams that are relatively even in capability as best determined by past understanding of player capability;
To keep teams generally together from Under 7 to Under 10.
Coaches will rotate players through each zone throughout the game so they get to experience each zone for a minimum of a quarter each game.
Coaches will rotate players on and off the oval throughout the game. This will require all players to spend time on the interchange. Where we dont have a full interchange bench each quarter, playing time will be managed to provide equal game time over a 3 week period.
Under 11 to Under 14
We will continue to develop football skills and game sense, along with the ability to be a great team mate and continue to love the game and return each year. It is through this period where we support those that exhibit high levels of talent early on through nomination in development squads, and equally support those players that require some further support from our program to help maximise their potential.The rules we have adopted are:
Our aim is to allocate teams to a Division in which they will be competitive, as well as challenged.
If we have two teams, we will have graded teams.
Where we have more than 2 teams, we will have one team allocated to a high division and the other teams will be split evenly and equally as best as the Selection panel can determine.
In Under 11’s to mix the teams up to provide teams that are as evenly split by capability.
In the grades from U11 through to U14 inclusive, it is expected that Coaches will rotate players through a minimum of two positions per game and provide all players with the opportunity to play in a variety of positions over the course of the season.
Coaches will rotate players on and off the oval throughout the game and provide all players with the opportunity to play the equivalent time equating to a minimum of 3 quarters of football over the course of every game.
We will aim to have more players in the squad than can play each week. This is because over the course of the year every team is hit with sickness, injury, players unavailable due to holidays or other reasons.
The expectation is that over the course of the season, every player has the opportunity to play the same number of games as every other player in the team. There is to be no favouritism within teams.
Grading will be overseen by the Junior Football Director and Junior Football Committee. Grading will be informed by feedback from prior year coaches, observed pre-season training and trials, attitude and conduct aligned to the RAMS values.
Under 15s to Under 18’s
The focus through these age groups is about preparing the players for senior football, whereby the coaching approach and expectations will increase, noting we still focus on skills and game sense at a more sophisticated level, as well as getting the players to be more accountable for their own commitment to the club, team mates and themselves. We will invest in other non-football programs that assist players through this period such as alcohol and drug awareness through sanctioned association programs. During these ages, some players will end up focussing more on elite development programs through the SANFL teams or School system. We will support them in this, as well as continue to invest in those players whose immediate path is through to the Glenunga Football Club Senior program. The rules we will follow are:Our aim is to allocate teams to a Division in which they will be competitive, as well as challenged.
Coaches will provide the opportunity to play in a range of positions over the course of the season.
Coaches will ensure players all get to play a minimum of 3 quarters per game.
We will aim to have more players in the squad than can play each week. This is because over the course of the year every team is hit with sickness, injury, players unavailability.
The expectation is that over the course of the season, every player has the opportunity to play the same number of games as every other player in the team. There is to be no favouritism within teams.
We have developed more detailed policies on the following aspects that are available for all members in the Policy document on our website:
Coach selection
Feedback and briefing process with parents
Movement of players between teams
Finals selection
Junior pathway into seniors
Pre season program
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1. NAME
1.1. The name of the association is ‘Glenunga Football Club’ (hereinafter referred to as ‘the Club’).
1.2. The Club may nominate any teams as ‘Glenunga Rams.
2. OBJECTS
2.1. Promote and encourage Australian Rules Football for all ages.
2.2. Foster fellowship among members, persons and bodies who have contact with the Club from time to time.
2.3. Affiliate with such football leagues or associations as may be necessary to provide competition for members of the Club.
2.4. Liaise with associated affiliates, relevant local authorities and schools within the vicinity of the Club in relation to the promotion of Australian Rules Football.
2.5. Do all things, which the Management Committee may think necessary or desirable for promoting the recreation and convenience of its members and for the purposes of raising money for the benefit of the Club.
2.6. Own, purchase, take or lease or otherwise acquire land and buildings or other property for the purposes of the Club.
2.7. Generally maintain and conduct a club for the accommodation, entertainment and comfort of members and their guests and to provide clubrooms and other conveniences and generally afford members and their guests all the usual privileges, advantages, conveniences and accommodation of a sporting and social club.
2.8. Borrow or raise money with or without giving security and particularly by the issue of or upon bonds, debentures (redeemable on dates to be determined by yearly ballot or otherwise at the discretion of the Club), bills of exchange, promissory notes or other obligations or securities of the Club or by mortgage or charge upon all or any part of the property of the Club.
2.9. Invest and deal with the money of the Club not immediately required upon such securities and in such manner as may from time to time be determined by the Management Committee.
2.10. Do all such other lawful things as are incidental or conducive to the attainment of the above objects.
3. CLUB COLOURS
3.1. The predominant colours of the Club shall be dark blue and light blue.
3.2. Any change to the Club colours requires a majority supporting the change at a formal vote at an Annual General Meeting or Special General meeting
4. MEMBERSHIP
The Club shall have the following classes of members:-
4.1. Social Members who shall -
4.1.1. Be over the age of 18 years.
4.1.2. Have paid the annual subscription for a Social Member as determined by the Management Committee.
4.1.3. Are not entitled to vote at an Annual General Meeting or a Special General Meeting.
4.1.4. Be entitled to use the facilities of the Club subject to any by-laws, rules or regulations of the Club.
4.2. Player Members who shall -
4.2.1. Be over the age of 18 years.
4.2.2. Have paid the annual subscription for a Player Member as determined by the Management Committee.
4.2.3. Be entitled to vote at an Annual General Meeting or a Special General Meeting.
4.2.4. Be entitled to use the facilities of the Club subject to any by-laws, rules or regulations of the Club.
4.2.5. Be entitled to be chosen to play in any Club team.
4.3. Officials who shall -
4.3.1. Be over the age of 18 years.
4.3.2. Fulfil a role on the Management Committee as appointed at an Annual General Meeting or in accordance with this Constitution.
4.3.3. Be entitled to vote at an Annual General Meeting or a Special General Meeting.
4.3.4. Be entitled to use the facilities of the Club subject to any by-laws, rules or regulations of the Club.
4.4. Life Members who shall -
4.4.1. Be appointed by the Management Committee upon the recommendation of a sub-committee appointed for that purpose by the Management Committee.
4.4.2. The sub-committee shall consist of a member of the Management Committee and a minimum of 3 current Life Members of the Club.
4.4.3. Be chosen for any reason, including number of games played and outstanding service to the Club on the field, or meritorious and outstanding service to the Club in an off-field capacity.
4.4.4. Be entitled to vote at an Annual General Meeting or a Special General Meeting.
4.4.5. Be entitled to enjoy all the privileges and be subject to the obligations of a Social Member during his or her lifetime, save and except that he or she shall be exempt from the need to pay any annual or other subscription to the Club.
4.5. Junior Members who shall -
4.5.1. Be under the age of 18 years.
4.5.2. Have paid the annual subscription for a Junior Member as determined by the Management Committee.
4.5.3. Be able to nominate a parent or guardian to vote on the Junior Members behalf at the Annual General Meeting or at a Special Meeting.
4.5.4. Where there are more than two Junior Members in a family, the voting rights shall be limited to a maximum of two votes per family as Junior Members.
4.6. Honorary Members who shall -
4.6.1. Be appointed by the Management Committee.
4.6.2. Be appointed for a particular purpose, duration and assigned duties by the Management Committee.
4.6.3. Be entitled to vote at an Annual General Meeting or a Special General Meeting.
4.7. A financial member of the Club is a person who has paid all subscriptions and fees prior to the 30th June of that financial year.
4.8. A person who has had the opportunity to become a financial member by the 30th June of that year but who has not in fact become a financial member by that date can only become a Social, Player or Family Member by paying all due subscriptions plus a late fee as determined by the Management Committee. A late fee may be waived by the Management Committee.
4.9. Any member, whose membership fees are not in arrears, may resign their membership by giving 14 days’ notice in writing of their intention to do so.
4.10. Upon a member resigning in accordance with paragraph 4.9, the member shall have no claim upon the Club or any of its property.
4.11. Any member who in the opinion of the Management Committee has behaved in a manner injurious to the reputation or interests of the Club or is considered to have acted to the serious detriment of the Club or its property may be given written notice that the member is suspended with immediate effect from the precincts of the Club and or that it is intended to suspend or expel the member from the Club one month from the date of receipt of that notice.
4.11.1. A member who receives notice in accordance with this provision may lodge a notice of appeal in writing with the Secretary within one calendar month of receipt of the notice.
4.11.2. The Management Committee shall appoint a 3 person Appeals Committee independent of the Management Committee.
4.11.3. The Appeals Committee shall hear the appeal and report to the Management Committee on their recommendations within one calendar month of the receipt by the Secretary of the notice of appeal.
4.11.4. The Management Committee shall consider the recommendations of the Appeals Committee and determine the outcome of the appeal.
4.11.5. If no notice of appeal is received by the Secretary within one calendar month of any notice to expel being given to a member, such member's membership shall be terminated.
5. ANNUAL GENERAL MEETING
5.1. The Annual General Meeting of the Club shall be held within 3 calendar months after 30 September of each year.
5.2. Written notice of the Annual General Meeting together with the agenda shall be forwarded to all members of the Club at least 14 days prior to the date fixed for the meeting.
5.3. The business to be conducted at the Annual General Meeting shall be -
5.3.1. Apologies
5.3.2. Confirmation of the minutes of the previous Annual General Meeting
5.3.3. Matters arising from the minutes
5.3.4. Correspondence
5.3.5. Receipt of the annual report
5.3.6. Receipt of the audited accounts of the Club
5.3.7. Election of office bearers and committee members
5.3.8. Announcement of Life Members
5.3.9. Football Grades Reports
5.3.10. General Business
5.4 The current Chairperson shall chair the meeting; in his or her absence the meeting shall appoint a chairperson.
5.5 Player Members, Officials, Life Members, nominated Parent or Guardian of a Junior Member and Honorary Members may vote on any matter.
5.6 Voting shall be by a show of hands, unless the meeting shall resolve to conduct a secret ballot.
5.7 A quorum shall consist of 15 voting members.
5.8 A motion, save for a motion amending the constitution, shall be passed by a simple majority.
6. SPECIAL GENERAL MEETING
6.1. May be convened by the Management Committee or shall be convened on the written requisition signed by at least 10 voting members. A requisition by members of the Club shall contain the motion for which the meeting is to be convened and shall be delivered to the Secretary.
6.2. The meeting shall be held within 21 days 'of the receipt of the requisition by the Secretary.
6.3. The Secretary shall forward written notice, which includes email notice, of the meeting and the motion to be considered at the meeting to all members at least 7 days prior to the date fixed for the meeting.
6.4. The Chairperson, or in his or her absence a person appointed by him or her, shall chair the meeting.
6.5. A quorum shall consist of 15 voting members.
6.6. Player Members, Officials, Life Members, nominated Parent or Guardian of a Junior Member and Honorary Members may vote on any matter.
6.7. Save for a motion to amend the constitution, a motion shall be passed by a simple majority.
6.8. No business other than consideration of the motion of which notice has been given shall be conducted at the meeting.
7. THE EXECUTIVE
7.1. Shall consist of the Chairperson, Secretary, Treasurer, President, Senior Football Director and Junior Football Director elected in accordance with this constitution.
7.2. All Executive roles shall be appointed at the Annual General Meeting, on the terms described under Section 9 Roles and Responsibilities of Named Officers.
7.3. May meet as necessary to conduct the business of the Club between Management Committee meetings.
7.4. Any decision made by the Executive shall be submitted for consideration and, if appropriate, for ratification at the next meeting of the Management Committee after the decision is made.
8. THE MANAGEMENT COMMITTEE
8.1. Shall consist of the Executive and a minimum of 5 and a maximum of 15 other roles as the Committee deems required to operate the club.
8.2. All roles will be appointed at the first full sitting of the Committee after the Annual General Meeting or Special General Meeting.
8.3. One of the roles on the Management Committee will be the Players Representative. The Players Representative shall be voted on by the Senior Players prior to April of each year.
8.4. Shall organise and supervise the affairs of the Club, with authority inter alia -
8.4.1. To control the funds and finances of the Club.
8.4.2. To convene meetings of the Club.
8.4.3. To make by-laws for the general management and conduct of the Club.
8.4.4. To appoint ad hoc sub-committees for such purposes as they consider appropriate for the conduct of the Club.
8.5. Shall meet at least once in every month on a date and at a time to be determined and at such other times as it or the Chairperson shall direct.
8.6. The Chairperson shall chair all meetings at which he or she is present. In his or her absence the meeting shall appoint a chairperson from its members.
8.7. A quorum shall be half plus one of the number of current members of the committee.
8.8. A member of the Management Committee will hold office for one or two years, but on the expiration of his or her term of office shall be eligible for re-election.
8.9. Half of the sitting members of the Management Committee shall retire each year but shall be eligible for re-election.
8.10. A member of the Management Committee or any other committee may retire from his or her position by giving one month's notice in writing to the Chairperson.
8.11. May fill any casual vacancy which may occur in the Management Committee or any other committee. Any person so appointed shall hold office until the next Annual General Meeting.
8.12. Any member of the Management Committee or any other committee may be removed from office by a resolution at a Special General Meeting.
8.13. The Management Committee may continue to operate notwithstanding the fact that a vacancy in the Management Committee has not been filled.
9. ROLES AND RESPONSIBILITIES OF NAMED OFFICERS
9.1. CHAIRPERSON
9.1.1. Shall hold office for two years, but on the expiration of his or her term of office shall be eligible for re-election.
9.1.2. Shall preside at all meetings of the Club or Management Committee at which he or she is present.
9.1.3. Shall supervise the activities of the Management Committee
9.1.4. Shall oversee all duties performed by officers of the Club.
9.1.5. Shall act as spokesperson for the Club.
9.1.6. Shall liaise with people in similar positions with other associated clubs.
9.1.7. Shall be ex-officio a member of all committees of the Club.
9.1.8. Shall represent the Glenunga Football Club as a member of the committee of the Glenunga Sports and Social Club, or nominate a representative.
9.2. SECRETARY
9.2.1. Shall hold office for two years, but on the expiration of his or her term of office shall be eligible for re-election.
9.2.2. Shall prepare agendas for all meetings of the Club and the Management Committee in consultation with the Chairperson.
9.2.3. Shall conduct the correspondence of the Club.
9.2.4. Shall convene all meetings of the Club and the Management Committee in accordance with this constitution.
9.2.5. Shall be responsible for the keeping of minutes at all meetings of the Club or the Management Committee and for submitting them for confirmation at the next meeting of the Club or the Management Committee.
9.2.6. Shall keep a list of members of the Club. The list shall be known as the Register of Members. It shall contain the name, address and class of membership of each current member of the Club. Honorary Members will not be recorded.
9.2.7. Shall be responsible for the preparation presentation of an Annual Report of the Club at the Annual General Meeting.
9.2.8. Shall be the Public Officer of the Club for the purposes of the Associations Incorporation Act.
9.2.9. Shall represent the Glenunga Football Club as a member of the committee of the Glenunga Sports and Social Club, or nominate a representative.
9.3. TREASURER
9.3.1. Shall hold office for two years, but on the expiration of his or her term of office shall be eligible for re-election.
9.3.2. Shall keep an accurate record of all receipts and payments of the funds of the Club.
9.3.3. Shall arrange for the books of the Club to be audited once a year or at such other times as the Management Committee may direct.
9.3.4. Shall prepare and submit to the Annual General meeting the accounts, a report of the auditor of the past year and a budget for the ensuing year
9.3.5. Shall provide to each monthly Management Committee meeting a report of the current financial position of the Club.
9.3.6. Shall be responsible for organising the collection of all membership fees and any other monies due to the Club.
9.4. PRESIDENT
9.4.1. Shall hold office for two years, but on the expiration of his or her term of office shall be eligible for re-election.
9.4.2. Shall be responsible for leadership and coordination of the day to day on and off field activities of the Club.
9.4.3. Shall support the Senior Football Director and Junior Football Director undertake their roles.
9.4.4. May delegate to any member of the Club any function or part of the functions of the President duties.
9.4.5. Shall preside at all meetings of any Committee appointed to organise on or off field activities.
9.4.6. Shall be responsible for reporting to the Management Committee in relation to the operations of the Club at each monthly Management Committee Meeting.
9.4.7. Shall be a member of the Executive.
9.5. SENIOR FOOTBALL DIRECTOR
9.5.1. Shall hold office for two years, but on the expiration of his or her term of office shall be eligible for re-election.
9.5.2. Shall control and coordinate the on field organisation of the Club's senior teams in cooperation with the Management Committee and the coaches of those teams.
9.5.3. May delegate to any member of the Club any function or part of the functions of the Senior Football Director duties.
9.5.4. Shall preside at all meetings of any Committee appointed to organise senior teams including team selection, recruitment, coach and player performance.
9.5.5. Shall be responsible for reporting to the Management Committee in relation to the operations of the senior teams and activities relating to them at each monthly Management Committee Meeting.
9.5.6. Shall be the Senior Association contact and representative for the Club.
9.5.7. Shall be a member of the Executive.
9.6. JUNIOR FOOTBALL DIRECTOR
9.6.1. Shall hold office for two years, but on the expiration of his or her term of office shall be eligible for re-election.
9.6.2. Shall control and coordinate the on field organisation of the Club's junior teams in cooperation with the Management Committee, any Coordinators or Committee appointed to administer junior football and the coaches of the junior teams.
9.6.3. May delegate to any member of the Club any function or part thereof of the Junior Football Director duties.
9.6.4. Shall preside at all meetings of any Committee appointed to organise junior teams.
9.6.5. Shall be the Junior Association contact and representative for the Club.
9.6.6. Shall be a member of the Executive.
10. FINANCE
10.1. All working moneys shall be deposited with a bank to be determined by the Management Committee of the current year.
10.2. All cheques, promissory notes, bills of exchange and all documents, save as provided by the sealing clause, shall be signed by any two of the Chairperson, Treasurer, Secretary or other role as determined by the Committee.
10.3. The Management Committee may arrange for designated Members of the Club to be issued with credit cards for limited amounts to be used for Club purposes.
10.4. The Club's books of account shall be audited prior to the Annual General Meeting by a person who is not a member of the Club.
10.5. Any profits arising from the activities of the Club shall not be divided amongst the members but shall be used for the objects of the Club.
10.6. The financial year for the purpose of membership shall be from the 1st April of one year to the 31st March of the following year.
10.7. The financial year for other purposes shall be from the 1st October of one year to the 30th September of the following year.
11. INDEMNITY
Every officer of the Club, every member of the Management Committee and every member of any committee of the Club shall be entitled to be indemnified by the Club in respect of liability which such officer or member may incur in carrying out such officer's or member's duties.
12. INTERPRETATION AND AMENDMENT OF THE CONSTITUTION
12.1. This constitution may only be added to, altered or amended at an Annual General Meeting or a Special General Meeting convened in accordance with this constitution.
12.2. The notice convening the meeting shall set out details of the proposed amendments.
12.3. The notice convening the meeting shall be forwarded to the members at least 14 days prior to the date fixed for the meeting.
12.4. A motion to amend this constitution must be carried by a majority of two thirds of voting members present and voting at the meeting.
12.5. In the event of any doubt or uncertainty arising as to the interpretation or application of the provisions of this constitution or any rules, by-laws or regulations made under it, the Management Committee shall have power to make a ruling which shall be binding on the members.
12.6. In the event of a situation arising for which provision is not made in this constitution or any rules, by-laws or regulations made under it, the Management Committee may determine what action if any is to be taken and its decision shall be binding on the members.
12.7. If the Management Committee is required to make a determination under (12.6), it shall propose an amendment to the constitution to remedy the anomaly at the next Annual General Meeting.
13. WINDING UP
13.1. The Club shall not be dissolved unless all liabilities have been discharged and a motion has been passed by a three quarter majority vote of the members present at a Special General Meeting convened for the purpose.
13.2. Should the Club resolve to wind up, this must be effected by a special resolution as follows:
13.2.1. the resolution must be passed at a duly convened meeting of members of the association
13.2.2. at least 21 days written notice to propose the resolution as a special resolution has been given to all members of the association, and
13.2.3. it is passed at a meeting referred to in this paragraph by a majority of not less than three quarters of such members of the association as, being entitled to do so, vote in person, or where proxies are allowed, by proxy, at that meeting.
13.3. In the event of the Club being wound up, the funds which remain after such dissolution and the satisfaction of all debts and liabilities of the Club shall be paid and applied by the Club in accordance with its powers to any organisation which:
13.3.1. Has similar objectives at the Club, and;
13.3.2. Which has rules prohibiting the distribution of its assets and income to its members.